NOTICE OF 62nd ANNUAL GENERAL MEETING (VIRTUAL MEETING)
SATURDAY, 17 APRIL 2021 at 9.00 am

In accordance with Section 7.5 of the Bylaws, notice is hereby given that the 62nd Annual General Meeting of The Institution of Engineers, Malaysia shall be held on Saturday, 17 April 2021 at 9.00 am.

In view of the announcement by the National Security Council (NSC) on the Conditional Movement Control Order (CMCO) being imposed until 18 March 2021 and the uncertainty of the announcement thereafter, we would like to hereby announce that the 62nd Annual General Meeting will be conducted via virtual platform similar to the Annual General Meeting of 2020.  This is to ensure that the SOPs and physical distancing requirements are adhered to and also in consideration of the safety and health of our members.

The AGENDA for the virtual Annual General Meeting is as follows:-

1.    Welcome Address by the President for Session 2020/2021.

2.    Presentation of Honorary Secretary Report Session 2020/2021.

3.    Presentation of Financial Statements for the year ended 31 December 2020.

4.    Presentation of Results of Election for Council Session 2021/2022.

5.    Presidential Address 2021/2022.

In order to cater for the virtual AGM, kindly be informed that the following SOPs are hereby instituted:

a)    Annual Report

A soft copy of Annual Report will be sent to all members via email blast prior to the AGM.  Members who wish to have a hard copy may collect from IEM HQ on a first come first served basis as only a small number would be printed so as to be cost efficient and minimize wastage;

b)    Pre-Registration

As the AGM will be conducted via an online platform, members are required to pre-register to attend the AGM. A link to join the virtual meeting will be emailed to the registered member prior to the AGM date. Members can click on the link to join the meeting on the given date and time of the AGM.

c)    Submission of Questions/Queries

Due to the limitation and constraints of the virtual platform, we may not be able to handle questions being posed on the spot during the AGM. Members are therefore requested to submit question(s)/queries at least seven (7) days before the AGM.  Response, if deemed necessary, will be provided during the AGM.

d)    Valid Contact Details for e-Voting

In view of the number of attendees at the AGM and the constraints of the online platform, any voting during the AGM will be conducted via IEM’s e-voting module. As such, members are advised to ensure that your mobile number in the IEM database is valid and to perform first time log-in prior to the AGM.  During the e-voting, a Security Code will be sent by SMS to your mobile phone for you to access the portal to cast your vote.  Kindly update your latest contact details in the IEM webportal.


Thank you for your kind attention.

Yours sincerely,
Ir. Dr David Chuah Joon Huang
Hon. Secretary